Privacy policy
What we keep about you, why, and what you can ask us to do with it.
Who is responsible
Collaborwriter is managed by Consilium Management Ltd, Bournemouth, UK, which is the "data controller" for the personal information described here.
For anything to do with your information, write to us at mike@collaborwriter.co.uk.
What we keep
- Your account: your name (a pen name is fine), email address and password. The password is stored in a scrambled form that we cannot read.
- Your profile, if you fill it in: a note about you, how you like to work, and the kinds of writing you enjoy.
- Your writing: the sections you write, earlier saved versions of them, and notes exchanged with an author.
- A record of activity: who started, wrote, submitted, approved or changed each section, and when. This is what protects everyone's credit.
- Invitations: if an author invites you by email, we keep that email address so the invitation can reach you.
- Agreements: the date you accepted the terms of use, and the credit and ownership terms for each book you write in.
- Technical information: like most websites, our hosting provider's servers record basic details of visits, such as IP address and browser type, for security.
We do not ask for, or keep, any information about your health or disability.
Why we keep it, and our legal basis
- To provide the service you signed up for (performance of a contract): running your account, showing your writing to the people you work with, crediting you, and sending emails about your books and sections.
- To keep the site safe and fair (our legitimate interests): the record of activity, and dealing with misuse.
- With your consent: any optional cookies, which you choose in the cookie banner.
You can turn off emails about your books and sections in your account. We will still send essential account emails, such as password resets.
Who can see it
- Your name appears next to anything you write.
- An author whose section you are writing can see your note about how you like to work.
- A book's privacy setting, chosen by its author, decides who can read the book.
- Your email address is never shown to other users.
We do not sell your information or share it for advertising. We use trusted companies to run the site, including our web hosting and email delivery providers, who handle information only on our instructions. We may disclose information if the law requires it.
Cookies
We use essential cookies to keep you logged in. Your browser also stores your text-size choice and a safety copy of anything you are writing, on your own device. Any other cookies, such as those for measuring visits, are used only if you accept them in the cookie banner, where you can change your choice at any time.
How long we keep it
We keep your account and writing for as long as your account is open. If you ask us to close your account, we delete your profile and sign-in details. Sections that have been approved into a book stay in that book, credited to the name you used, unless you ask us to change or remove the credit. Backups are overwritten in the normal course of things.
Your rights
Under UK data protection law you can ask us for a copy of your information, ask us to correct or delete it, ask us to limit how we use it, or object to our using it. To do any of these, write to us at the address above and we will reply within one month.
If you are unhappy with how we have handled your information, you can complain to the Information Commissioner's Office at ico.org.uk.
Changes
If we change this policy in a way that matters, we will tell you by email or on the site.
Last updated 15 November 2026.